29+ Best Vacation Rental Software
September 30, 2022 | Hailey Friedman
Today’s vacation rental manager isn’t competing with just one neighboring bed and breakfast anymore. The industry skyrocketed to meet immense demand – creating similarly immense competition.
How do you stay ahead of the curve, increase revenue, and maintain high occupancy rates? Every successful revenue manager thanks their tech stack — starting with the best vacation rental software.
Client communications, vendor management, booking confirmations, and check-ins all take up precious hours in your week. Vacation rental software consolidates all those tasks and automates them with cutting-edge technology in cloud or on-premises software.
Some of the software on this list include housekeeping, multi-calendar support to avoid double bookings, endless integrations, dynamic pricing, business intelligence gathering, and data-rich reports.
But which is the best vacation rental software for your business? We’ve rounded up our favorites and listed their top features to help you decide!
Best Revenue Management Software
Wheelhouse
Wheelhouse is a dynamic pricing tool that uses market data and competitor analysis to improve your revenue by 40%! We use carefully collected market data to make informed recommendations for your rental prices — even custom recommendations for different properties.
But our pricing engine doesn’t have to be a set-it-and-forget-it type of tool (unless that’s most convenient for you). You can dive deep into our pricing engine and toggle customizable features to best reach your goals. Users set minimum pricing, risk tolerance, long-term discounts, seasonality changes, and more to implement a bulletproof dynamic pricing strategy.
Peek into our process with global market reports for every continent. With Wheelhouse Pro, you can view data-rich reports about your company’s performance against competitors.
Our commitment to improvement and data excellence standards sets Wheelhouse apart from competitors. Clients regularly applaud our receptiveness to feedback that we always use to improve our products.
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Key Features:
Global market reports
Base, minimum, and maximum price
Risk tolerance adjustments
Weekend adjustments
Far-future pricing
Performance tracking. dashboards, and targets
Easy preview
Competitive sets
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Pricing:
Wheelhouse Pro Flat: $19.99 per listing, per month
Wheelhouse Pro Flex: 1% of revenue
Enterprise: Custom
Beyond Pricing
Beyond Pricing is a revenue management company with various tools to help you maximize revenue. It also features a dynamic pricing tool that takes market and competitor data to inform pricing recommendations.
The software also records financial and performance data to create actionable reports, helping you enhance your revenue strategy.
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Key Features:
Synchronized availability
Dynamic pricing
Financial insights
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Pricing:
Insights only: Free
Insights and dynamic pricing: 1% of revenue
Entire revenue management platform: Custom
Pricelabs
Pricelabs is an automated dynamic pricing tool that helps global vacation rental managers price for demand and other market factors.
However, the platform’s immense customizable functionality is a detriment for some users. One Capterra reviewer noted that the learning curve took a year to overcome.
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Key Features:
Portfolio analytics
Dynamic pricing
Orphan-day pricing
Day-of-the-week pricing
Market insight dashboard
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Pricing:
Portfolio Analytics: Free
Dynamic Pricing: $19.99 for one listing per month
Calculator to estimate prices for multiple listings
Market insights: Additional $9.99/month
Airdna
AIRDNA is a dynamic pricing tool that lets you customize as you please, from risk tolerance and discounts to minimum and maximum prices. It also has a Market Minder tool that uses data from its partners to create accurate competitor pricing figures.
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Key Features:
Dynamic pricing
Lead-time considerations
Seasonality and demand settings
Market demand scores
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Pricing:
Under 100 listings: $19.99/month
100-1000 listings: $39.99/month
1000+ listings: $99.99/month
Outswitch
Outswitch offers revenue and channel management on one platform for professional property managers. With smart rules, the price of your rental property will always match market demand, no matter where you list.
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Key Features:
Channel manager creates efficiency and eliminates double bookings
Smart rules coupled with the Outswitch algorithm ensure your prices remain competitive
Report functions help you understand your guests booking behavior
No migration as Outswitch integrates with the programs you’re already using
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Pricing:
Please note that all subscriptions are charged in Euros, so the pricing shown here will likely change based on conversion rates.
1 rental: $50/month
10 rentals: $70/month
25 rentals: $175/month
50 rentals: $350/month
75 rentals: $525/month
100 & over: request a quote
Best Property Management Software
Guesty
Guesty continues to grow by acquisition, recently closing a deal with Kigo, another vacation software on our list. The software includes automation, communication, and reporting solutions that please thousands of users worldwide. Plus, Guesty seamlessly integrates with Wheelhouse for data-driven, accurate, dynamic pricing.
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Key Features:
Automated messaging, reviews, and booking insights
Damage protection
Access to hundreds of distribution channels
Multi-calendar synchronization
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Pricing: You’ll have to reach out for custom pricing.
Lodgify
Lodgify is a vacation rental software that grows with property management and vacation rental businesses. The “free” plan offers a generous, uniquely tailored website and booking engine, but remember that the Lite plan still takes 3.9% of your revenue.
Users report satisfaction with the mobile-first software and integrations with top booking sites.
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Key Features:
Email templates and automated guest communications
Pricelabs integration for dynamic pricing
Easy referenced messaging
Payment processing
Integrated booking system
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Pricing:
Lite: $0 + 3.9% booking fee
Starter: $17/month + 1.9% booking fee
Professional: $46/month
Ultimate: $80/month
Hostfully
Hostfully covers pipeline management, upsells and ancillaries, and distribution to platforms like Airbnb and VRBO. On a user-friendly dashboard, you can view all your bookings in one place. Plus, hosts love how user-friendly Hostfully is.
The only qualm we notice is the pricing page. Each tier lists a specific number of customer support calls allotted. Considering the software learning curve imposed on property owners and managers, it feels slightly restrictive.
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Key Features:
Central calendar
Pricing tools
Ancillary services
Payment processing
Channel distribution
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Pricing: $400 implementation fee, with subscriptions starting at $99/month.
Hostaway
Hostaway is a dedicated Airbnb management tool and vacation rental software that integrates with over 100 apps. The platform helps vacation rental property managers automate and streamline every aspect of their businesses across all major channels. Hostaway offers award winning customer support and is one of the largest vacation rental marketplaces available.
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Key Features:
Performance management and reports
Lead generation and marketing
Automated workflows, reviews, and messages
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Pricing: You’ll need to book a demo for pricing information.
Track
Based in Minnesota, Track is the ultimate automator for vacation rental owners — you can save time on text and email campaigns, guest communications, and much more. It also features a powerful CRM and accounting system to ease your accounting burdens.
One great feature is audience segmentation, helping you focus different strategies based on various customer interests.
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Key Features:
Guest and owner portals
Integrated booking engine
Channel management
Triggers and automations
Audience segmentation
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Pricing: You’ll need to book a demo for pricing information.
Escapia
Escapia is a versatile software run by professionals with 20 years of vacation rental experience. Popular features include automated contracts, guest communications, and a performance dashboard with real-time insights.
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Key Features:
Custom customer and competitor insights
Smart rate recommendations
Housekeeping and maintenance scheduling
Automated reservations and emails
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Pricing: You’ll need to book a demo for specific pricing information.
Streamline
Streamline is a comprehensive software that specializes in accounting with its robust accounting features, informed by a decade of experience. It covers revenue management, guest communications, CRM, and more — whatever it doesn’t cover is available through its many integrations.
The only issues reviewers report are delays in receiving customer support and non-user-friendly accounting features.
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Key Features:
Contact center agent performance measuring
Nightly audits and accounting reports
Reservation portal
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Pricing: You’ll need to request specific pricing information.
Upsell & Ancillary Services
Minoan
Minoan is a platform that helps property owners raise ancillary revenue. Guests can purchase furniture featured in your unit and you earn commission for each sale. Plus, you’ll have access to furniture at a discount from over 160 brands to decorate your property with! The variety gives you ample creative reign to style as you see fit: fashion a Boho-chic living room or a cabin-inspired bedroom!
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Key Features:
160+ brands and 30+ local artisans to pick from
Furniture and decor discounts
Commission to the property owner from each sale
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Pricing: You’ll have to fill out a form for pricing.
Mount
Mount is an ancillary software especially made for Airbnbs. The platform allows owners to offer creative upsell experiences like masseuses, paddleboards, personal trainers, private chefs, and much more.
Property managers and owners can leverage what they already have to increase revenue. But purchasing new amenities to offer is also an option.
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List Item #1
Key Features:
Upsells for various luxury services, from masseuses to private chefs
Sports and transportation equipment rentals like paddleboards, snow equipment, golf carts, and scooters
Reservable amenities or the ability to list your own
Insurable amenities
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Pricing: Pricing isn’t listed on their website.
Ok2Charge
OK2Charge is an EV charging station provider for vacation rentals and hotels. It’s the perfect accompaniment to property management software in areas like California and Oregon, where EVs are booming,
The platform provides your rental with a unique amenity and revenue stream, complete with flexible pricing to meet your needs. Additionally, guests can access an app to receive charging updates and relax, without worrying about where to find the next station.
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Key Features:
Remotely controlled charger
Smart guest updates
Easy integration with property management software like Guesty, Airbnb, and more
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Pricing: $149/year subscription + $999 for the charging station
Duve
Duve boasts an impressive 300% boost in revenue for its clients. The end-to-end platform offers property management for independent hotel brands and vacation rental owners. Hoteliers and property owners especially like how Duve maintains their unique brand throughout every guest communication.
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Key Features:
Unified inbox
Mobile key and digital checkout
Ancillary services
Payment processing
Sales, guest engagement, and revenue reports
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Pricing:
Basic: 5 euros per room, per month
Pro: 6.50 euros per room, per month
Premium: 9 euros per room, per month
Enterprise: Custom
Best Channel & Reservation Management Tools
Smoobu
Smoobu has a built-in communications manager, booking engine, online check-in, and more for 70,000 global listings. The company doesn’t take commission, but still protects you from any double bookings while skyrocketing occupancy.
Customer service is generally agreed to be helpful in 7 different languages. Moreover, the website has an extensive video library to help with implementation. The free, 2-week trial is a nice bonus as well.
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Key Features:
Rate synchronization
Online check-ins
Guest support
Guest reviews
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Pricing:
Basic: Free
Professional: 29 euros/month
Team: 199 euros/month
Jurny
Jurny is a hospital technology company with hotel management software as its spotlight product. Almost every Capterra review for Jurny is positive, with users applauding its user-friendly dashboard, smart thermostats and locks, and guest screening.
Jurny offers a few pricing plans, but the Mos Pro with custom quotes features the much-coveted AI guest screening, 24/7 guest support, and revenue management.
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Key Features:
Automated reservations and security deposit collection
Advanced analytics and reporting
Consolidated multi-calendar
Payment processing through Stripe
Channel and distribution management
Occupancy management
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Pricing:
JurnyOS: $29/unit
MOS: $59/unit
MOS Pro: Not listed
Enterprise/Custom: Not listed
Rentivo
Rentivo is a property management software that specializes in enterprise clients with large rental portfolios. CEO Richard Vaughton is a seasoned rental tech expert with experience owning 100+ UK properties.
The platform offers uniquely tailored websites while managing listings on other sites. Rentivo also covers marketing, payment processing, and many integrations. Plus, they have specialized experience dealing with cryptocurrency.
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Key Features:
Tailored websites
Payment processing
Widgets and embeddable calendars
Lead management
Vendor management
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Pricing: Not listed, though Rentivo’s website assures competitive pricing.
Airguide
Airguide is a relatively new (founded in 2021) guidebook app that uses custom images, descriptions, and videos to help hosts communicate with their clients. For example, if a unit has a common issue easily rectified, you can include a quick YouTube video onto your app — saving both the hosts’ and clients’ time.
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Key Features:
Preloaded guest recommendations
Video uploads
FAQs
Custom web links
Custom descriptions
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Pricing:
Individual (1 property): $7.99/month/property
Multihost (2-10 properties): $4.99/month/property
Management companies (11-40 properties): $3.99/month/property
Kigo
Kigo is a global platform for vacation rental property managers to help scale businesses. The company offers marketing support to find leads, guest support, and even a premium website package.
It also offers integrations with other software like Price Labs, Turnover, and Siga. The only downside we notice is the high cost of “platinum support” for $500/month.
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Key Features:
Automated guest communications
Easily integrated payment history and reporting
Forecasting
Channel management
Consolidated bookings in one place
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Pricing: Pricing is tiered and depends on the number of units. While subscription pricing isn’t available, Kigo’s website lists add-ons for a unique website at $59/month (plus a $499 setup fee) and monthly platinum support at $500/month.
Ciirus
Based in Florida, Ciirus is a vacation rental software that offers cloud and on-premises options. They feature guest management, accounting management, and even a unique task manager for hosts to book maintenance and housekeeping visits.
Ciirus also offers a Plus plan where property owners can access merchandising and marketing services, 24/7 support, liability coverage, damage protection, and more.
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Key Features:
Reports and analytics
Revenue management
Trust accounting
Customer relationship management (CRM)
Integrations with channels like Airbnb, Vrbo, and more
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Pricing: Cirrus offers two subscription plans: Ciirus Standard and Ciirs Plus. Both packages include all software & connectivity features with no % fees! You'll need to inquire for specific pricing.
Direct
Direct is a short-term rental management company offering a SaaS platform to property managers. Automated workflows, channel management, accounting, and payment processing help users scale their business portfolios and performance.
We especially like the company’s transparency in pricing, offering a draggable scale where you can estimate pricing depending on your number of units. Finally, Direct also has an ancillary feature to help you upsell services and increase revenue.
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Key Features:
Workflow automation and job dispatching
Ancillary services and promotional pricing
Synchronized calendar and inventory
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Pricing: Pricing is based on the number of units and monthly revenue. For example, property owners with 1 unit and monthly revenue of $4,000 can access a $91/month subscription.
Best Airbnb Software Tools
Zeevou
Zeevou is a global hospitality platform supporting over 3,000 units across the globe. This company prides itself on being more of a community than anything — with it, you can access educational opportunities and learn from other experienced property owners in the field. Easy, automated processes help you streamline your business, even if you have many properties.
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Key Features:
Centralized management location for multiple properties
Self check-in
Real-time reporting
Owner portal
Revenue management
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Pricing:
Spark: Free
Glow: £24/month
Blaze: £38/month
Dazzle: £69/month
Avantio
Avantio is a short- and long-term rental software with automated processes, easy synchronizable booking, and digital marketing techniques to improve your performance.
Over 900 property management companies use Avantio, applauding its many functionalities and scaling potential.
A nice bonus is the dedicated account manager, serving as a one-point contact for every need.
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Key Features:
Task automation
Channel management
Direct booking engine
Instant messaging
Revenue planning
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Pricing:
Not listed
Vacation Rental Software for Small Businesses
Barefoot
Barefoot is a vacation rental management software with 91% of Capterra reviews four stars or above. North Carolina Real Estate Commission-approved Barefoot offers various revenue management tools like dynamic and promotional pricing. Additionally, it features an impressive Trust Accounting functionality and seamless workflow management.
Users applaud Barefoot’s customizable features and reports and responsive customer service staff.
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Key Features:
Trust accounting
Revenue management
Ancillary services
Web integrations
Open API
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Pricing:
1-50 units: $800/month
Additional $300/month for each extra 50 units
10% discount for annual payments
TIDY for Rentals
Some property managers already have vacation rental software for guest management, reports, and marketing. TIDY for Rentals offers a dedicated automated maintenance and housekeeping service.
Of course, you can send out job requests and easily process payments to vendors. But TIDY even goes so far as to use AI and twin your property to provide maintenance suggestions!
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Key Features:
Open API for cleaning and maintenance
Custom payment flows to vendors
Automated scheduling for jobs
Smart property assistant
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Pricing:
Two properties: Free
Up to 100 properties: $10/property/month
Enterprise: Custom
iGMS
iGMS is a comprehensive vacation software for owners, property managers, and entire vacation rental companies. The company boasts a 70% time-saving efficiency (owners) and an uptick in guest reviews.
You can even add dynamic pricing to every property with seamless integration to Wheelhouse!
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Key Features:
Multi-calendars for unified check-in/out information
Automated messaging
Cleaning and task management
Revenue management
Dynamic pricing integration with Wheelhouse
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Pricing:
Lite: $14/property/month
Flex: $1 per booked night
Pro: $18/property/month
Enterprise: Custom
Free Vacation Rental Software
There aren’t many free vacation rental software, though you can find “free” plans where you only pay for commission.
While free trials and less expensive plans can be a great place to start, you can’t reap the benefits of AI-powered insights and complete automation for free.
What is Vacation Rental Management Software?
Vacation rental management software makes life easier for a property owner, manager, or company. It helps streamline tedious processes, organize your portfolio, improve guest experience, and inform business strategies.
Features & Benefits of Vacation Rental Software
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Vacation rental software has various features and benefits. Here are a few important ones to look out for:
Dynamic pricing: AI-powered tools like dynamic pricing software use market and competitor data to recommend optimal pricing.
Automated communications: Email templates and trigger actions help you save time communicating with guests. For example, you might trigger a templated message to send to a guest whenever someone books a particular unit.
Channel management: Many vacation software consolidates distribution and helps you update property details and calendar availability in one place. That way, you won’t double-book a property on Airbnb through VRBO.
Performance reports: What do your occupancy rates, revenue, cancellations, and reviews say about your business? It’s hard to get the big picture as a property owner, but vacation rental software takes that data and translates it into usable insights.
Ancillary services: AKA upsells. Some software allows guests to easily book additional services, like grocery delivery or airport pickup, for an extra fee.
Digital marketing: SEO, content production, and professional photography are sometimes offered by vacation rental software companies to up your lead generation.
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Bottom line? All these features and more improve your vacation rental business with these benefits:
Increased revenue
Streamlined processes
Improved productivity
Happier guests
Scaled businesses
Vacation Rental Software Pricing
There’s no straight answer to this. Pricing depends on the type of software and the pricing plan.
Most software on our list has three- or four-tiered subscription prices, either charged as a flat monthly fee or per-property or per-unit fee. Some options charge a revenue percentage instead, while others charge an implementation fee.
A lot of software on this list requires a demo before providing pricing.
Get Started With the Best Vacation Rental Software
Think about the parts of your business you hate doing or that take the longest time. The best vacation rental software will smoothen, speed up, or take care of those tasks.
But no matter where you are in your business, each property demands informed pricing. It’s simply something you can’t do without AI and market data. That’s why we created Wheelhouse: to help business and property owners like you better inform their pricing.
Ready to see Wheelhouse’s capabilities? Try it out for free today!
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