In short-term rental management, occupancy refers to the percentage of available rental days that are booked, while Average Daily Rate (ADR) is the average revenue earned per rented night. Both metrics heavily influence your total revenue and profitability. Occupancy measures demand and utilization, indicating how often your property is filled, while ADR reflects the pricing power and value perceived by guests. Understanding these two key metrics is essential for making informed pricing and marketing decisions.

Maximizing occupancy typically aims to fill as many nights as possible, potentially at lower nightly rates. This can generate steady cash flow and reduce vacancy periods, especially in competitive or low-demand markets. On the other hand, prioritizing a higher ADR involves setting premium rates to maximize income per booking, which can lead to fewer bookings but higher revenue per night. For example, a 90% occupancy at $100 per night generates $90, while 70% occupancy at $130 generates $91 — a slight revenue edge despite fewer bookings. Consider seasonal and market factors when deciding which balance is more profitable overall.

Higher occupancy often makes sense when your fixed costs are high and steady revenue helps cover them reliably. It’s also beneficial during off-peak seasons or in highly competitive areas where lowering prices can attract more guests. Additionally, maintaining high occupancy builds property visibility through guest reviews and repeat bookings, supporting long-term success. If your goal is to minimize vacancy risk and maintain consistent revenue, focusing on occupancy is a practical strategy.

Aiming for a higher ADR is advantageous when you have a well-located or uniquely positioned property able to command premium rates. It's also wise during peak demand periods or special events when guests are willing to pay more. Higher ADR can improve profitability with fewer bookings to manage, but it requires confidence in your value proposition and brand reputation. If you can ensure high service quality, guest experience, and differentiate yourself from competitors, focusing on ADR may yield better returns.

Analyzing historical booking data, competitive pricing, and market demand patterns is crucial to understanding whether occupancy or ADR will drive better revenue. Look at how changes in your pricing affect booking pace and revenue. Data segmentation by guest type, seasonality, and booking lead time can reveal opportunities for optimizing both occupancy and ADR strategically. Employ revenue management tools and experiment with dynamic pricing to refine your strategy continuously.

Segmented pricing, where you target different guest groups with tailored rates and minimum stays, helps balance occupancy and ADR. Offering discounts for longer stays or early bookings can increase occupancy without reducing base ADR. Conversely, raising prices during high-demand peaks boosts ADR without drastically hurting occupancy. Using property-specific data and market insights to adjust prices dynamically helps maintain an optimal mix of occupancy and rate over time.

Market conditions, local events, seasonality, and competitor actions significantly impact the trade-off between occupancy and ADR. For instance, during a major event or holiday, demand surges justify higher ADR, while in an economic downturn, lower rates to boost occupancy may be necessary. Additionally, local regulations or platform fee structures might constrain pricing flexibility or occupancy targets. Staying informed of these factors and adjusting your approach ensures that your strategy remains responsive and effective.

Beyond these two metrics, it’s important to consider metrics like Revenue Per Available Room (RevPAR), guest satisfaction scores, and net profitability. RevPAR combines occupancy and ADR, offering a comprehensive performance snapshot. Also, higher rates or high occupancy should not come at the expense of guest experience or increased costs. Monitoring operational efficiency and repeat business ensures your strategy leads to sustainable growth and long-term success.

Begin by setting clear revenue goals and analyzing your property's historical performance. Use competitive market data to identify where your property fits. Experiment with pricing adjustments in low-risk time frames and track results methodically. Continuously leverage guest feedback to refine your value proposition. Finally, integrate data-driven revenue management tools and education, like the Active RM Management Course, to support ongoing optimization efforts.